1. Introduction
At Ieuan The Lion Memorial Fund (“we”, “us”, “our”), we respect your privacy and are committed to protecting your personal data. This Privacy Policy describes how we collect, use, share, store, and protect your information when you visit our website www.ieuanthelion.com or otherwise communicate with us.
Our site is built on WordPress and hosted/managed via cPanel. The website was created and is maintained by Visionary Media UK, which also manages back‑end hosting, updates, and technical operations.
We comply with UK data protection laws, including the UK GDPR and the Data Protection Act 2018. By using our site or submitting personal data, you agree to the terms of this policy.
This policy was last updated on the: 10 October 2025
2. Who We Are & Who Manages the Website
Ieuan The Lion Memorial Fund
42 Milman Street
Newport
South Wales
NP20 2HR
📞 01633 676286 / 07584 133198
📧 wayne@ieuanthelion.com
Visionary Media UK
South Wales
📧 hello@visionarymedia.uk
🌐 www.visionarymedia.uk
Visionary Media UK is authorised to perform the following roles concerning your data:
- Maintain and update the website (WordPress core, plugins, theme)
- Host the website and manage server operations via cPanel
- Perform analytics, performance monitoring, and error logging
- Assist with data backup, security, and disaster recovery
- Implement site improvements, optimisations, or features
- Assist with advertising or promotional campaigns (only with consent)
Visionary Media UK is contractually bound to confidentiality, GDPR compliance, and purpose limitation.
3. Information We Collect
3.1 Information You Provide
You may voluntarily provide personal data when you:
- Submit a contact form (via WPForms Lite)
- Email us directly
- Leave a comment on our site
- Register for a user account (if enabled)
This data may include:
- Name
- Email address
- Phone number (optional)
- Message or enquiry content
- Comment or account information
Contact form submissions are stored indefinitely unless deletion is requested, for communication history and charitable record-keeping.
3.2 Information Collected Automatically
Our server (via cPanel) and WordPress automatically log technical information, such as:
- IP address
- Browser type and version
- Operating system and device
- Referring page
- Date/time of access
- Pages visited and actions taken
- Server response codes (e.g. errors)
This data supports site functionality, security, and performance analytics.
3.3 Cookies & Similar Technologies
We use cookies to:
- Maintain login sessions and remember screen preferences
- Support comment forms and save user input
- Detect spam or abuse
- Optimise website performance and track analytics (non-identifiable)
Cookie examples:
- Comment cookies (1 year if opted-in)
- Login/session cookies (2 days to 2 weeks)
- Post editing cookies (1 day)
- Analytics or tracking cookies (if consented)
You can manage cookies through your browser settings.
4. Legal Basis for Processing Your Data
We rely on the following legal bases:
- Consent – e.g. contact form submissions, cookies, or marketing
- Legitimate interest – e.g. ensuring site security, performance, communication
- Legal obligation – e.g. safeguarding, data retention, or lawful compliance
We balance our legitimate interests with your rights and freedoms.
5. Purposes for Which We Use Your Data
We use personal data to:
- Respond to enquiries and manage communication
- Moderate comments and prevent spam
- Improve user experience and website performance
- Monitor and secure the site from misuse or attacks
- Provide user accounts (if enabled)
- Conduct analytics and reporting (non-identifiable)
- Support advertising or fundraising (only with consent)
- Allow Visionary Media UK to deliver technical and hosting services
6. Visionary Media UK’s Specific Permissions & Limits
Visionary Media UK is explicitly authorised to:
1. Perform Website Analytics
- Monitor traffic, usage behaviour, and performance
- Identify slow pages or issues
- Generate aggregate, anonymous usage reports
2. Implement Updates and Features
- Install and configure WordPress core, plugins, themes
- Enhance performance and security
- Manage site backups, restores, and database maintenance
3. Assist with Advertising (If Agreed)
- Support tracking (e.g. UTM links, pixels)
- Monitor campaign performance (anonymised unless consented)
- Never use or share user data without permission
Restrictions:
- Visionary Media UK cannot use your data for their own marketing
- They cannot share or sell your data to any third parties
- They must delete any data held if requested or upon contract termination
7. Sharing & Disclosure
We do not sell, rent, or trade personal data.
We may share data with:
- Visionary Media UK (under contract and control)
- Hosting services (via cPanel)
- Plugin and form providers (see below)
- Spam detection and comment moderation tools
- Regulatory authorities, if legally required
Third-Party Tools We Use:
| Tool | Purpose | Policy |
|---|---|---|
| WordPress | Site management | Policy |
| cPanel | Server & hosting logs | Policy |
| WPForms Lite | Contact form | Policy |
| Elementor | Site builder | Policy |
| Astra Widgets / Starter Templates | Layouts | Policy |
| SureMail | Email delivery | Policy |
| The Post Grid | Display posts | Policy |
| Yoast SEO | SEO performance | Policy |
| WP Duplicate Page | Admin functionality | Policy |
| Gravatar | Comment profile images | Policy |
8. Data Retention
| Data Type | Retention |
|---|---|
| Contact forms | Indefinitely (unless deleted upon request) |
| Comments & metadata | Indefinitely |
| Server logs | 90 days (unless flagged) |
| Account data (if enabled) | As long as account is active |
| Backups | Rotated/overwritten securely |
| Cookies | 1 day to 1 year (depending on purpose) |
9. Cookies, Analytics & Advertising
Analytics
Basic analytics may be gathered via WordPress or cPanel logs to understand site use. This data is anonymised.
Advertising or Tracking (If Used)
With your consent, we may use:
- Facebook or Google tracking pixels
- UTM links for campaign attribution
- Site-based tracking to measure donations or outreach
You can opt out at any time via browser settings or cookie banner.
10. Your Rights
Under UK GDPR, you may:
- Request access to personal data
- Correct inaccuracies
- Request deletion
- Restrict or object to processing
- Withdraw consent at any time
- Request data portability
- Complain to the ICO at www.ico.org.uk
Contact us at wayne@ieuanthelion.com to exercise your rights.
11. Children’s Privacy
This site is not intended for children under 13. We do not knowingly collect data from children. If we become aware of data submitted by a child, we will delete it promptly.
12. External Links & Third‑Party Content
Pages may contain embedded content (e.g. YouTube, Instagram). These act like you visited the source site and may collect:
- Your IP address
- Cookie data
- Usage tracking if you’re logged in to that service
We recommend reviewing their privacy policies.
13. Security Measures
We apply appropriate safeguards:
- SSL encryption
- Password-protected admin areas
- Regular WordPress and plugin updates
- Malware/firewall protection
- Server-side security protocols
- Strict access controls (Visionary Media UK and admins only)
14. Changes to This Privacy Policy
This policy may be updated as needed. We’ll post the updated version here with a revised “Last Updated” date. We will notify you of material changes via the website.
15. Contact Information
Ieuan The Lion Memorial Fund
42 Milman Street
Newport, NP20 2HR
📞 01633 676286 / 07584 133198
📧 wayne@ieuanthelion.com